Your day-of timeline
Drag, edit, and customize every moment. Each event includes coordinator-recommended timing and tips to keep your day running smoothly.
14 events · 10:00 AM – 9:50 PM
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Wedding Day Delegation List
No single person runs your entire wedding. The timeline works when everyone owns their piece. Here's exactly who does what.
💄
Bridal Party
(Maid of Honor / Bridesmaids)
(Maid of Honor / Bridesmaids)
Getting Ready Timeline
- Keep hair & makeup on schedule
- Make sure bride is ready by "getting dressed" time
- Track when to start putting on the dress
- Gather personal items (shoes, jewelry, veil)
- Hold the emergency kit
👉 Maid of Honor = the bride's timekeeper + right hand
🤵
Best Man / Groomsmen
Groom + Logistics Support
- Keep groom on schedule (getting ready, photos)
- Make sure boutonnières are distributed
- Handle the rings (Best Man specifically)
- Coordinate transportation timing
📸
Photographer
Photo Timeline Authority
- Keep all portraits on schedule
- Direct family + wedding party during photos
- Call out who's needed next
- Ensure buffer time is respected
👉 One of the most important timeline enforcers on your day
🎥
Videographer (if applicable)
Key Moments + Cue Timing
- Sync with photographer on timing
- Remind couple of upcoming moments
- First look, private vows, and speeches
🎶
DJ / Band
Reception Flow Controller
- Announce transitions (entrance, speeches, cake)
- Keep reception timeline moving
- Coordinate with catering for key moments
👉 They basically "run" the reception timeline
🍽️
Caterer / Catering Manager
Dinner + Service Timing
- Control when dinner is served
- Coordinate with DJ for transitions
- Keep courses on schedule
🏛️
Venue Coordinator (if included)
Venue Logistics Only
- Open/close space on time
- Manage vendor arrivals
- Ensure ceremony start time
👉 They do NOT manage your full timeline — just venue-related items
👨👩👧
Trusted Family Member
Questions + Problem Solver
- Handle guest questions day-of
- Be the go-to for vendors if couple is unavailable
- Manage small issues so couple isn't interrupted
👉 Huge for stress reduction — designate this person in advance
🧑🤝🧑
Ushers / Friends
Ceremony Flow
- Guide guests to seats
- Distribute programs
- Help line up processional
📋
Designated Timeline Captain (optional)
Big Picture Oversight
- Has full timeline printed day-of
- Gives time warnings ("15 min until ceremony")
- Keeps everyone aligned across vendors
👉 Can be a trusted friend, sibling, or designated bridesmaid — powerful role
💡 Pro Tip: No single person runs the entire wedding — the timeline works when everyone owns their piece. Share this list with your wedding party before the big day.