Vendor Worksheet
Photographer & Videographer
Two separate sections — one for photos, one for film. Fill in both, print it out, hand it to them the week before. The shot list saves you from the "I can't believe they missed that" conversation after the fact.
Photographer
Photographer Contact & Timing
When they should arrive on-site — usually during getting ready
End of contracted coverage
📸 Coordinator Note
Don't just hand over the shot list — talk through the timeline together.
Your photographer is brilliant at what they do, but they can't read minds. A 15-minute call the week before to walk through the shot list and family formals list prevents a lot of scrambling on the day. Confirm who's calling out names during family formals so the photographer isn't also playing emcee.
Photo Shot List — Key Moments
Check the moments you want captured. Everything checked goes into your pre-wedding briefing with the photographer.
Getting Ready
Pre-Ceremony
Ceremony
Reception
Family Formals List
List each specific grouping in the order you want them shot. The photographer reads from this list — the more specific, the faster it goes.
Must-Capture Moments & Delivery
Anything not already covered above that matters to you
What's in your contract? Write it here so you're not guessing later
Videographer
Videographer Contact & Timing
Usually the same as photographer or slightly earlier
End of contracted coverage
Video Coverage — Key Moments
Check the moments you want filmed. Your videographer will use this alongside any audio/interview plans.
Getting Ready
Pre-Ceremony
Ceremony
Reception
Specific Requests & Delivery
Anything not covered in the shot list above — people, details, moments that matter to you
What's in your contract? Sneak peek reel? Full feature? Both?