Vendor Worksheet
Transportation & Shuttle Services
Keep every pickup time, driver detail, and shuttle run in one place. Nothing worse than guests missing a shuttle because the details were scattered across 12 texts.
Transportation Company
Driver & Vehicle Details
If multiple drivers, list all names here
Get a direct number — don't rely on the office
Should be 15 min before first pickup
After last return drop-off is complete
🚌 Coordinator Note
Assign one person as the "shuttle captain" for each run.
Pick a reliable guest (or vendor) at each pickup point whose job is to text you when the bus loads and leaves. Without this, you're blind. You'll spend your wedding evening fielding "where's the shuttle?!" calls instead of actually coordinating.
Shuttle Schedule — To Venue
Each shuttle run picking guests up and bringing them to the venue. Add one row per run.
Return Shuttle Schedule — From Venue
Each shuttle run leaving the venue to return guests to hotels or homes. Add one row per run.
Special Instructions & Notes
Include anything the driver or company needs to know that isn't obvious from the schedule